CLE Transcript Filing FAQ

  1. Must I send in my Final Reporting Transcript even if the hours haven’t been posted to it yet?
  2. Must I send in my Final Reporting Transcript if I didn’t earn the requisite number of hours?
  3. What is Late Compliance?
  4. What are the Late Compliance Fees?
  5. I will complete my CLE in late December and the sponsor will not submit the credits by Dec. 31. I cannot submit the credits online because of the 35-day rule; what should I do?
  6. I took courses after the printed "as of" date shown on my Final Reporting Transcript. Will I receive a revised Final Reporting Transcript?
  7. Do I still need to submit my Final Reporting Transcript if I have earned my 24 hours of continuing legal education?
  8. Do I still need to submit my Final Reporting Transcript if I have an exemption? (Types of exemptions include illness and disability, military, substitute program exemption and special circumstances exemption.)
  9. Do I need to submit the paper version of my Final Reporting Transcript if I acknowledged and filed my Transcript online?
  10. Do I need to file my Transcript online if I returned the paper version of my Final Reporting Transcript?
  11. I never received my Final Reporting Transcript or I have lost or misplaced my Final Reporting Transcript. What do I do?
  12. I didn’t earn my hours by Dec. 31. What should I do?
  13. Do I need to send a filing fee with my Final Reporting Transcript?
  14. Do I need to register at the same time I file my Final Reporting Transcript?
  15. My address is incorrect on my Final Reporting Transcript. How do I correct it?
  16. I made up my CLE deficiency after Dec. 31, but prior to the Jan. 31 filing deadline and added the course(s) to my Transcript. Do I still need to pay Late Compliance fees?
  17. What happens if I don’t comply with the CLE requirements and don’t successfully complete Late Compliance?

1. Must I send in my Final Reporting Transcript even if the hours haven’t been posted to it yet?

Yes. It is common for credits taken towards the end of the biennium to be added to your record after the Jan. 31 filing deadline. Filing your Final Reporting Transcript by Jan. 31 will prevent the assessment of a $50 late filing fee.

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2. Must I send in my Final Reporting Transcript if I didn’t earn the requisite number of hours?

Yes. Filing your Transcript by Jan. 31 will prevent the assessment of a $50 late filing fee. See discussion of Late Compliance below.

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3. What is Late Compliance?

Late Compliance is a provision of Rule X and the CCLE Regulations that permits an attorney to correct any CLE deficiencies he or she may have had as of the end of the biennial reporting period. You do not have to notify the Commission that you are planning to complete your hours during the Late Compliance period. Simply make up any CLE deficiencies between Jan. 1 and April 30 of the following year. In mid-March, you will receive a Notice of Noncompliance. Attached to the Notice will be instructions and a form for you to complete and return to the Commission, with the applicable Late Compliance fee, postmarked by May 31. You will be asked to list the course(s) you have taken to remove the CLE deficiency using the Approved Activity Code.

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4. What are the Late Compliance Fees?

Deficiency: Late Compliance Fee:
Six hours or less More than $50 but not more than $90
More than six hours but not more than 12 hours More than $90 but not more than $240
More than 12 hours but not more than 18 hours More than $240 but not more than $360
More than 18 hours More than $360 but not more than $500

Failure to satisfy the legal ethics and professional conduct requirement imposed by Rule X, Section 3(A)(1) or Rule IV, Sections 2(A) and 3(A), $100.

Failure to satisfy the Judicial College requirement imposed by Rule X, Section 3 (D)(1), and Section 3(E)(1), and Judicial Rule IV, Section 2, $100.

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5. I will complete my CLE in late December and the sponsor will not submit the credits by Dec. 31. I cannot submit the credits online because of the 35-day rule; what should I do?

Please go ahead and file your Final Reporting Transcript without these course(s) showing. It is common for credits taken towards the end of the biennium to be added to your record after the Jan. 31 filing deadline. Filing your Final Reporting Transcript by Jan. 31 will prevent the assessment of a $50 late filing fee.

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6. I took courses after the printed "as of" date shown on my Final Reporting Transcript. Will I receive a revised Final Reporting Transcript?

You will not receive a revised Final Reporting Transcript. Please add any CLE activities that did not appear on your Final Reporting Transcript by listing them in the blank space on the form. You will need the Activity Code, date of the course, name of the course, city and state where the course took place and the number of credits broken out by category: ethics, professionalism, substance abuse education and general hours. It is not necessary to revise the credit matrix on the bottom of the Transcript.

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7. Do I still need to submit my Final Reporting Transcript if I have earned my 24 hours of continuing legal education?

Yes. All attorneys whose last name begins with a letter from A through L shall report compliance with the requirements of Rule X on or before Jan. 31 of each even numbered year, for the previous two calendar years. All attorneys whose last name begins with a letter from M through Z shall report compliance with the requirements of Rule X on or before Jan. 31 of each odd numbered year, for the previous two calendar years.  Filing your Transcript by Jan. 31 will prevent the assessment of a $50 late filing fee.

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8. Do I still need to submit my Final Reporting Transcript if I have an exemption? (Types of exemptions include illness and disability, military, substitute program exemption and special circumstances exemption.)

Yes.

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9. Do I need to submit the paper version of my Final Reporting Transcript if I acknowledged and filed my Transcript online?

No.  There is no need to return the paper version of your Final Reporting Transcript if you filed your Transcript online.  Immediately after filing your Transcript online, you will receive a confirmation e-mail within minutes.  Please check your inbox for this e-mail.  Some spam filters may interfere with the receipt of this e-mail.  Please check your junk mail folder if you do not see the message in your regular inbox.

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10. Do I need to file my Transcript online if I returned the paper version of my Final Reporting Transcript?

No. Once we have received your paper Transcript and scanned it into the database, you will not be able to file your Transcript online.

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11. I never received my Final Reporting Transcript or I have lost or misplaced my Final Reporting Transcript. What do I do?

The simplest way to handle this situation would be to file your Transcript online (https://www.supremecourt.ohio.gov/asw). You will need your attorney registration number and attorney services Web site password. If you have lost or forgotten your password, go to (https://www.supremecourt.ohio.gov/asw/aswPRequest.aspx). Also, your password has been printed on many of the documents you have received from the Office of Attorney Services over the past several years.

If you are unable to file your Transcript online and do not have the original Transcript, you should send a letter in lieu of the Transcript. The letter should simply state that you are submitting the letter in lieu of your Transcript; be sure to include your signature and attorney registration number in the letter. The letter must be postmarked Jan. 31 of your reporting year or earlier to be deemed timely. The letter should be mailed to:

The Supreme Court of Ohio
Office of Attorney Services, Attn: Final Transcript
65 South Front Street, 5th Floor
Columbus, OH 43215-3431

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12. I didn’t earn my hours by Dec. 31. What should I do?

Late Compliance is a provision of Rule X and the CCLE Regulations that permits an attorney to correct any CLE deficiencies he or she may have had as of Dec. 31. You do not have to notify the Commission that you are planning to complete your hours during the Late Compliance period. Simply make up any CLE deficiencies between Jan. 1 and April 30. In mid-March, you will receive a Notice of Noncompliance. Attached to the Notice will be instructions and a form for you to complete and return to the Commission, with the applicable Late Compliance fee, postmarked by May 31. You will be asked to list the course(s) you have taken to remove the CLE deficiency using the Approved Activity Code.

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13. Do I need to send a filing fee with my Final Reporting Transcript?

As long as you file your Final Reporting Transcript postmarked by Jan. 31 of your reporting year, or you submit your transcript electronically by 11:59 p.m., Jan. 31 of your reporting year, there is no fee.

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14. Do I need to register at the same time I file my Final Reporting Transcript?

Attorney Registration is on a different schedule. All attorneys will need to register on or before Sept. 1 of every odd numbered year. You will receive a Certificate of Registration and instructions approximately 60 days before the filing deadline.

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15. My address is incorrect on my Final Reporting Transcript. How do I correct it?

The simplest way to handle it would be to correct your address online at the Attorney Services Web site (https://www.supremecourt.ohio.gov/asw). You will need your attorney registration number and attorney services Web site password. If you have lost or forgotten your password, there is a password retrieval feature on the Web site (https://www.supremecourt.ohio.gov/asw/aswPRequest.aspx). Also, your password has been printed on many of the documents you have received from the Office of Attorney Services over the past few years. After signing in, go to the link titled "Modify Information." If you are unable to make the change online, you may mail or fax (614.387.9323) your change of address information. Your change of information request must include your signature and attorney registration number.

A change of information form is available at www.supremecourt.ohio.gov/AttySvcs/AttyReg/changeinfo.asp.

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16. I made up my CLE deficiency after Dec. 31, but prior to the Jan. 31, filing deadline and added the course(s) to my Transcript. Do I still need to pay Late Compliance fees?

Yes. However, you may not fulfill the procedural requirements of Late Compliance until you receive the Notice of Noncompliance in mid-March. When you receive the Notice of Noncompliance, you will need to complete the attached form and return it with the Late Compliance fee postmarked by May 31.

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17. What happens if I don’t comply with the CLE requirements and don’t successfully complete Late Compliance?

You will be subject to sanction by the Commission on Continuing Legal Education, including suspension from the practice of law.

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